OFFICE MANAGER ДО RAILSWARE

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Description of you
We are looking for a highly organized Office Manager for our Kyiv location to manage daily office
operations and help us create a comfortable and well-equipped environment for the Railsware
team!
You will be responsible for the workspace, travel management, procurement, events, and ensure
that all related processes run smoothly. If you are a highly organized, reliable, and energetic
person, this position is a great fit for you!
This is an on-site position, we expect you to work from the Kyiv office.

Your skills
● Upper-intermediate English, fluent Ukrainian
● Work experience in Office Management, Procurement, Administration, Hospitality, or
Customer service
● Excellent organizational skills, including the ability to effectively plan, prioritize, and
manage tasks, resources, and information
● Strong interpersonal and communication skills, including the ability to communicate and
build positive relationships with staff, clients, vendors, and other stakeholders
● Problem-solving skills with the ability to identify and resolve issues in a timely and
efficient manner
● Computer literacy – be ready to use new software
● Experience with GSuite/MS Office and Google Sheets/Excel skills

Would be a plus
● Experience with task-tracking tools such as Jira, Trello, Asana, etc.

● Experience in organizing events and travels

Your responsibilities
● Oversee daily office operations, including managing food orders, card management,
coordinating deliveries, and any office-related requests
● Manage office procurement by planning, researching, and budgeting for supplies.
Oversee office equipment (inventory, accounts, repairs) and manage hardware ordering
and delivery logistics
● Take charge of storage responsibilities, along with inventory management
● Oversee contract and payment management processes. Accurately process accounting
documentation and present it to the Financial team
● Work closely with coworking partners to handle documents, manage office space
access, and ensure all essential services provided by the coworking facility are available
● Organize travel for office staff, arranging flights, accommodations, and transportation
● Provide support for hardware repairs and delivery requests
● Provide active support and maintain volunteer and charity initiatives
● Help C-level Executives with their personal and business requests
● Keep useful vendor database up to date and consult requesters on it
● Attend weekly team meetings and actively contribute to the ongoing improvement of
existing processes.